BooksTime Vs Wave

BooksTime accounting

BooksTime invoices easily pull in hours from BooksTime Time Tracking, ensuring that you’re getting paid for all of the work you put in. Additionally, you can create retainer relationships for a set period of time or the lifespan of a particular project. Back in 2017, the entire BooksTime software was given a state-of-the-art facelift, before being relaunched as “New BooksTime”. This approach was designed to help BooksTime compete with the other leading digital and cloud-based accounting platforms. Although BooksTime Classic remains in use by many businesses today, the remainder of this BooksTime review will cover the latest New BooksTime accounting software.

You can easily try out this app’s outstanding features yourself by signing up for a BooksTime free trial here. After inviting contributors, clients, and employees to projects, you can share files and notes and set deadlines. Your contributors and employees can track their time, allowing you to easily monitor the hours spent on a project. You can also bill clients for hours tracked and expenses incurred on their projects. You can schedule BooksTime to automatically send recurring invoices and payment reminders; you can also set it to add late fees to past-due invoices either as a percentage or flat fee. This review is for small business owners who want to learn about FreshBook’s accounting software and why it’s our best pick for invoicing. It’s affordably priced, has multiple invoicing features and is easy to use, making it ideal for business owners who send a lot of invoices.

While very few accounting programs have a built-in fixed asset manager, most at least allow you to record the purchase, which BooksTime does not. If fixed assets are a big part of your business, you should consider Xero, which is a good general bookkeeping program with a solid fixed asset manager to calculate depreciation and track assets.

User Review Highlights

The Lite plan is $4.50 per month, which allows you to bill up to five clients. You can connect with your bank account, accept invoice payments, track your time and access the mobile app. There’s no cap on the number of estimates and invoices you can create.

It also has a feature that allows your clients to authorize recurring payments. Being a cloud-based software, I can access and do my accounting work from anywhere provided am connected to the internet. What is bookkeeping The interface is super-easy to use and it offers various tools and features. I can perform many tasks like reconciliation, billing, payments, and tracking all accounting events in one place.

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This can be the cost of running my business, taxes, are even profit estimations. It’s obviously meant for smaller businesses, a lot of freelancers. If you have a large business or a lot of specific accounting needs, for example, if you have a team that requires payroll, then BooksTime probably isn’t a good fit for you. With BooksTime, you can choose clients from your rundown or include another client and data.

It has the same features as BooksTime, allowing you to send invoices, manage expenses, connect your bank account, and keep track of your financial health using the range of reports. BooksTime Plus is advertised as their most popular plan, and offers quite a lot of features for $25/month. This option allows you to send client invoices to up to 50 recipients . Other upgrades of this tier include automatic expense tracking, double-entry accounting, mobile mileage tracking, recurring invoices, and increased reporting options.

New functionality since our last review includes integration with Microsoft Outlook, an Income Importer, project profitability reporting, and accounts payable tracking. BooksTime Lite is designed for very small businesses, meaning it has the fewest amount of features.

Since then, she has contributed to numerous print and web-based publications, including Barron’s and Kiplinger’s Personal Finance Magazine. To get started, you have to first indicate whether the project will be billed at an hourly or flat project rate. From here, you name your project and assign team members to it as admins, managers, employees, or contractors.

You can automate recurring BooksTime invoices over set periods – e.g. monthly, weekly or fortnightly – in the currency that you or your client prefers. Available for Premium and Select users, the accounts payable tool in BooksTime includes bill and vendor management features, which can be found under the Expenses tab.

Invoicing, Expenses & More

It’s also possible to get paid one-on-one training from Mystic Access on a number of topics including how to use your iPhone. BooksTime Projects allows you to add employees, contractors, and clients to collaborate on assignments and provide feedback for each stage of the process within a BooksTime account. This feature also allows for file storage so everyone can access important documents for the project. For accounting firms to streamline the spend and expense management of your clients making life easier for you and them.

The cost isn’t outlandish, but BooksTime does charge extra for adding additional users to your account. For newbies, Wave’s accounting dashboard will likely be easier to use, thanks to features like searchable transactions and customizable expense and income categories. For those who are more advanced with managing business finances, BooksTime will have more of the features they need. When you sign up for either BooksTime or Wave, you’ll be able to set up your account by importing your banking and credit card info. Once that information is imported, both BooksTime and Wave will set up your general ledger.

BooksTime accounting

The key advantages of BooksTime are its extensive features and affordable pricing plans that were appreciated by both our review team and actual customers who used the app. Our experts also noticed the exceptional level of customer support which is always a strong factor that impacts our opinions about SaaS products. You can also test BooksTime on your own with a great free trial plan it offers and check whether it’s a tool that can actually save your team some time and make your finances more streamlined. BooksTime stands out because of its robust invoicing capabilities, but that’s not the only reason it’s our best pick. You can track invoices, expenses, and projects; run reports; and access more than 80 integrations. Its mobile app lets you create and send invoices when you’re on the go. BooksTime is a cloud accounting solution designed for freelancers and small business owners.


BooksTime is your ultimate solution to automating your Invoicing processes. With BooksTime you can easily create, send, and manage invoices.

I eventually reached a point where it was easier to switch than to continue dealing with them. It was so easy to add and remove third party apps if and when they were needed.Plus, there were lots of options for third party apps that I could plug in or switch out as needed. They’re moving everyone to adopt their new interface and this is affecting my customers to access and make payments. Icon”I love that i can send edit and track my business. The app on my phone is great but would like more of the same options as the desktop.” Out of 5icon”Ease of use and integration from pc to mobile. The fact that i could copy repetitive invoices and projects saved me a lot of time as well.” Our support staff is with you on every step of your journey of growth, starting the moment you make the switch from spreadsheets or any other accounting software. Wow your clients with professional looking invoices that take only seconds to create.

Expense Tracking

Offers unlimited invoices and estimates, as well as all the reports you need, and billing for up to five clients. BooksTime’ biggest weakness is fixed asset management, as reflected by its zero score in our case study. We tried to record a purchase of a job trailer as a fixed asset, but you can’t assign a bill or payment to an asset account, and there’s no option to record a journal entry while logged in as the owner.

  • You click on the applicable fields to add new customers, products or services, descriptions, terms, and notes – you don’t have to create them on a separate screen and then add them to an invoice.
  • It’s a great value, starting at just $15 per month, and is ideal for those who need to quickly set up a software to begin tracking company financial information.
  • While you can set up inventory descriptions to be added to bills easily, there’s no way to track the number of items on hand, the value of stock available, or the cost of your inventory sold.
  • If you sell products regularly, BooksTime Online is the best choice for managing inventory.
  • In terms of usage and the user experience, we found it to be most similar to Wave.
  • BooksTime Cloud Accounting offers desktop and mobile apps that are accessible without the need for scripts or add-ons.

Overall, BooksTime is best for businesses that are established and have more complex accounting needs. BooksTime really offers the complete package in terms of feature set, providing you the ability to seamlessly manage your books — which is why you get accounting software in the first place. Payroll isn’t a required feature in accounting What is bookkeeping software, but it’s nice that Wave offers it. If you want to administer payroll with BooksTime, you’ll have to integrate with BooksTime. If you’re looking for an accounting software, you’re likely considering BooksTime and Wave. While there are some similarities between the two products, each also offers its own unique benefits.

Is BooksTime Right For Your Business?

Tracking your inventory costs by hand with a spreadsheet is very time-consuming and unnecessary with the right software. If your business is heavily engaged in selling products, we recommend more powerful software like Xero to avoid a spreadsheet nightmare.

BooksTime accounting

Tracking every dollar spent means you’re always ready for tax time. BooksTime offers several pricing plans that are based on the number of active clients you’re working with and the included features.

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This may influence which products we review and write about , but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research. Our partners cannot pay us to guarantee favorable reviews of their products or services. is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology. Kathy Yakal has been writing about PC applications since 1983, when she joined the editorial staff of COMPUTE! She began specializing in financial solutions in 1989, writing a newsletter for CPAs who were exploring the use of personal computers in their firms.

Author: Matt Laslo

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